Paper and Poster Abstract Submission (Deadline: October 16, 2017 — 11:59 pm PDT)
Thank you for your patience–the abstract submission and registration system is now live! Paper and Poster Abstract Submission Deadline: Monday, October 16, 2017 — 11:59 pm PDT
Please read all instructions below and then start the registration and abstract submission process at: https://birenheide.com/AAPA/2018AM/registration/
Contributed research presentations convey leading research results to our peers. There is no limit on the number of abstracts that an individual may co-author; however, each person may be the first author of only one abstract. And every abstract must have a unique author (and e-mail address) registered for the meetings.
Poster and Podium Presentations: The AAPA meetings offer the opportunity to deliver presentations in either a poster or a podium format. We maintain a limit of four simultaneous podium sessions (including invited symposia). Authors are asked to state their format preference as part of their online abstract submission. However, we cannot guarantee your preferences can always be met. Recent meetings have had a ratio of 3:1 posters to podium presentations. Reviewer advice and programmatic requirements may result in the moving of some abstracts from podium to poster OR from poster to podium format. Final decisions regarding presentation type and abstract acceptance/rejection rest with the Program Chair.
Abstract Preparation: Prepare your abstract carefully. Abstracts are reviewed by two members of the Program Committee who rank them on a scale of 1 to 3 (high priority, low priority, reject). If the abstract is acceptable they also recommend whether it should be a poster or podium presentation. To be ranked highly and accepted, the abstract must contain a clear statement of purpose, provide essential new information, including results of the investigation and conclusion(s), and address the importance of the findings for anthropology. We are aware that many organizations accept abstracts without results, but the AAPA does not. To be accepted, an abstract must include clear evidence that data have been analyzed and results have been obtained. Occasionally it is appropriate for abstracts to be submitted which do not include results but which are synthetic in nature. In general, however, abstracts must present new results. Abstracts cannot exceed 250 words.
How to avoid the rejection of your abstract: Ways to land an abstract in purgatory
- Exceed the allowed word count of 250 words. This count applies to the text of the abstract (not including title, authors, affiliations, and grant support acknowledgements).
- Write an abstract that describes a study similar in many respects to a presentation from a previous AAPA meeting.
- Write an abstract with no results. We are aware that other organizations do accept abstracts that have no results. The AAPA has a tradition of accepting abstract that show evidence of data analysis only.
- Write an abstract that describes a study with little to no relationship to physical anthropology.
- Write more than one abstract as first author. Note: Introductions to and discussions of symposia do not require an abstract. If you are, for example, organizing a podium symposium you can do an introductory paper without an abstract and present a paper with an abstract. What you cannot do is be first author on more than one abstract.
- Include extraneous information such as a list of literature cited.
A Note on Self-Plagiarism: Abstracts must not duplicate previously published abstracts. Abstracts that are substantially the same as published abstracts cannot be accepted as copyright may be held elsewhere.
Online submission:
- Pre-registration is required of First authors at the time of abstract submission. Payment is due at that time. Other authors are encouraged to pre-register.
- Author information is needed for ALL authors on the paper: Full name (spell out first names), affiliation, e-mail address. Please confirm this information with your co-authors to ensure proper indexing of abstracts.
- Title is entered separately from the abstract. Capitalize only the first word of the title and the first word after a colon. Please see the example above. Make sure your title is in bold.
- Abstract text is pasted into the online system. Limit 250 words. See instructions and formatting in the template above. Abstract content cannot be changed once submitted. Please proof-read carefully!
- Funding statement (optional) text (about funding only) is to be pasted into the online system. Limit 30 words.
- Abstract classification, to be chosen from the options below, should include at least three classifications.
Format preference (poster/podium/either) is indicated at the time of submission. We cannot guarantee you will be assigned your first preference. Our meetings feature many more posters than podium presentations.
Interested in chairing a session? The chair is responsible for arriving in advance of the session to assist with uploading papers, setting up posters, and generally troubleshooting. A podium session chair introduces talks and ensures that all oral presentations stay within the time limit and that the session runs neither fast nor slow. This requires a certain degree of assertiveness. If you do not think you can stand up to a prominent member of the association who continues to speak after his/her allotted time, do not volunteer to be a session Chair.
Technical Notes: The online system will e-mail you a link to authenticate your submission—in some cases, especially gmail addresses and university email run by Google, this email may be filtered as spam. If you do not receive your link within 15 minutes of registering, try a different email account. If the problem persists please e-mail aapavp2018@gmail.com. By the end of December 2017, abstract decisions will be distributed via e-mail to the registered author. To avoid e-mail filtering issues, at the end of abstract submission you will receive a link that may be used to check abstract status. Updates to that link will be available in late December.
The Review Process: The Program Committee includes scholars from a range of fields within our discipline. Each abstract is read by at least two members of the Program Committee with appropriate expertise. Each reviewer ranks the abstracts on a scale of 1 to 3 (high priority, low priority, reject) and recommends the most appropriate format (poster/podium) for the presentation. If two members recommend rejection, the abstract is reviewed by another member of the committee and by the Program Chair. The AAPA retains the right of rejection of any abstract. Decisions are final.
QUESTIONS? email Josh Snodgrass at aapavp2018@gmail.com.