Virtual Presentation Guidelines
All presenters have the opportunity to upload their podium or poster presentation to the virtual platform (X-CD) for all attendees to view. Please read on for instructions to upload a poster or video presentation.
Deadline
Please plan to have your presentation uploaded by March 15, 2023 if you are presenting in the virtual program.
While we are not requiring in person only presenters to upload their materials to the virtual platform, we are strongly recommending it. If you are presenting in the Reno program and would like to upload your materials to the virtual platform, please do so by April 12, 2023. Time is required to check every video to ensure a smooth virtual meeting.
Logging In to the Virtual Conference Platform
Login to the virtual conference platform (X-CD) using the link that was emailed to the address associated with your abstract submission (if you did not receive an email, please email aabavp@usc.edu). Once logged in, find the Record/Upload presentation button in your profile.
Poster Requirements
For the best result, submit your poster as a high-resolution PDF in landscape format. The ideal poster dimensions for the virtual platform are 1920px by 1080px, but any poster size will be accepted (please remember that the maximum poster size for the printed, in person poster is 42”x42”).
Poster Presentation Submission
After you complete the login process you will be at the Abstract Submission site where you will see your presentation title. Locate the Poster Upload button to add your poster. If you choose to record a video to accompany your poster, please locate the “Record Presentation” button. Follow the instructions for recording. We highly recommend that you review the brief video located in the Recording Instruction Tools section below. Posters and videos can be submitted at the same time or separately.
Video Recording Options
Please note that the virtual meeting platform offers an easy built-in self-recording tool. Though you are not required to use it, we do encourage you to consider it for an effective and easy one-stop, self-serve process. If you are more comfortable with another recording platform (examples: Zoom, Loom, Webex, GoToMeeting or Powerpoint), you have the option to record using your preferred software and then upload that MP4 video file using the Upload Presentation Video button.
We have enabled automatic transcription of video recordings. When you upload or record your video, a transcription will be automatically generated. After about an hour after uploading your video, you can return to edit the transcript of your video using the instructions posted here: https://support.x-cd.com/portal/en/kb/articles/editing-transcriptions-and-translations
Google Chrome Works Best
We strongly recommend you use the most current version of Google Chrome to record your presentation through the virtual conference platform for the best result and to avoid errors. If you choose to use another software tool to record your talk you will upload your MP4 video through the virtual conference platform.
Recording Instruction Tools for Virtual Conference Platform
For a detailed walkthrough on how to record your virtual presentation using the virtual conference platform tool, please watch the video within this support document. Or paste this link into your browser: https://support.x-cd.com/portal/en/kb/articles/record-a-presentation-in-the-submission-platform.
Please do not exceed the 15 minute time limit.
Questions
If you have questions during the recording process please click on the Support Button, which will generate an email to Burk & Associates. Staff will respond as quickly as possible, but please allow 1-2 days to account for weekends, time differences, and holidays.
We look forward to receiving your presentation and to your participation in #AABA2023!